Microsoft Lists: Reporting on shared Lists and List Items created through Teams and the Lists Web App

TeamsFest is only a few weeks away. It's coming around so fast and one of the jobs I did during the week was spin up a list in the Team so that speakers could easily access their session. It had their track, it had their time and their moderator. It felt nice putting it in as a tab. It looked good and felt good. But one of the things I was thinking about now I have started to use Lists in anger is how can get I a report on who I have shared a list with. I wrote about how to share Lists and List Items in both the web experience and Teams but now imagine the scenario that I have a few dozen lists and that I collaborate on these inside and outside the organisation. How could I tell who I shared those with? Especially after a month or two where albeit best intentions, I doubt I am keeping track. It's really important to review this from time to time both in terms of administration and security. Yet one of the things we must understand is this difference between personal lists and teams lists because lists are stored in different places - and yes, yes I know its ultimately all SharePoint, but this determines how we find our sharing reports

Teams Real Simple with Pictures: Microsoft Teams Loves Microsoft Lists Pt 2

Last week we looked at the real Fundamentals between Microsoft Teams and Microsoft Lists - how to add a List as a Tab in a Team, how to create Lists from blank, from excel, from existing lists or from the templates Microsoft provide. In addition to adding an existing list into Teams we also looked at how to quick edit, how to export a List to excel, how to delete a list and how to restore that deleted list. We are now going to dive a little deeper into the List itself and look at what more we can do

Teams Real Simple with Pictures: Microsoft Teams Loves Microsoft Lists Pt 1

When Microsoft Lists was announced back at Build in May 2020, it was also announced that in addition to the core web app experience Lists would have both its own dedicated mobile app and be integrated with Microsoft Teams. Well, that integration with Teams has arrived. As of 03/09/2020 the Lists app was showing in Ring 4 (GA) and this blog will merge a previous series I wrote about the core web app experience called Microsoft Lists Fundamentals into The Teams Real Simple with Pictures series

Teams Real Simple with Pictures: Using a Lists Extension to share Lists and List Items in Teams

By definition, extensions are small software modules for customizing and personalising applications. They are typically used with browsers, such as this office browser extension for Edge which gives the user direct access to Office files right out of the browser. A good extension can improve functionality, fill functionality gaps or even create greater synergy between applications. Having already reviewed the Share To Teams extension in EDGE back in December when Joao Ferreira created it, I was very much intrigued last week when Joao released another extension for Microsoft Lists in order to share both Lists and List Items into Teams. As I had recently written on Microsoft Lists in a two part Fundamentals series, I thought this would be a nice extension of that series. I can't begin to convey how much I respect guys like Joao who push the envelope of apps we work with on a day to day basis in order to make them better, and our lives a little bit easier

Microsoft Lists Fundamentals Part 2

In Part 1 of this fundamentals blog series, we looked at the very basics of Microsoft Lists: how to access lists, how to create a list from a blank list and populate it with new items and columns, how to switch between recent lists and my lists. In addition to looking at how to create lists from existing SharePoint Lists and templates, we looked at how to favourite a list, how to customise list, how to share a list inside and outside the organisation and how to delete a list. We are now going to advance into some more ways we can work and manage Lists, including beginning to surface them into Teams with Flows