I have a little detour from Teams this week. Of course, Microsoft Lists will come into Teams in the next month or so - this has already been confirmed. Yet I like many others have been caught up in the hype and wanted to get hands on with the web app experience as a primer for that. So it's a good thing that even though it's not officially in my Ring 4 test tenant - as in no icon on login - there's still a way to access it - many thanks to Matt Wade and Michael Pisarek for bringing it to my attention on social. So, Lists. Lists are effective for many things - Itineraries, Assets, Expenses, Project Steps, Go to Market actions. And there is many reasons as to why you would make a list. You would make it to record track and organise. You would make it in order to collaborate with others. You would make it to share with others. Yet lists in Microsoft 365 are not new. As announced at Build, Lists are an evolution of SharePoint Lists and encompasses SharePoint Lists and which is now a cross app all of it's own. Let's have a look
The last blog looked at what you needed to know about files if you were using Teams for the very first time. How to create them. How to upload your existing files from your local machine. How to sync Teams files and personal files to your desktop and how to share files with others outside of your Team and outside of your organisation. This one is all about accessing and finding files. Most people use certain files more than others. We don't want to have to trawl through all our files in order to be able to find specific ones every time. A good file experience allows us to find them quickly and have them to hand
Files are at the centre of the collaborative experience. Whether it is a business report in word, an excel spreadsheet, or a PowerPoint presentation - we are increasingly working together to produce content. We can share with the team. We can share outside the team. We can work in real time from anywhere, on almost any device all in one space without having to spend time on emailing the file to each other with multiple copies laying around in your local documents folder. Teams brings it all together, and through Teams we leverage the power of SharePoint and OneDrive. In understanding how to use Files in Teams, I am absolutely certain you will never go back to a solution such as a File Server. Let's start with the basics - there is a lot of ground to cover
Over the last few months, I have had several asks regarding how to easily move files across Teams. I decided to write this particular blog because one admin asked me if moving them 'took a unnecessary amount of time by design'. Upon investigation I discovered that the poor admin was unfortunately downloading the files, syncing the underlying sharepoint document library of the new team to their local machine and then manually moving them from the downloads folder to the synced library. Of course, this works in principle - but it takes a ton of time and effort which in the busy world we occupy we want to ideally avoid. From being an Office 365 migration specialist earlier in my career, we also want to avoid moving anything manually at all costs. So the move function within Teams and Personal files is key to when we want to move files across Teams, or Personal Files in OneDrive to Teams, or Files in Teams to OneDrive. There are many business reasons to move files: reorganization, consolidation, new ownership and management. This is one of those small but useful and pragmatic functionalities and one of the many reasons I love Teams
A very exciting day! If you have not yet heard the new rich file experience has come to Teams (Full Blog here). The Tech Community has been looking forward to this for some time and it was worth the wait. Congratulations to the Microsoft Team. I'll be looking at all the new features of this in the coming weeks in individual blogs interspersed with Ignite. The first of the new features I'll look at is the ability to pin Team documents. As you well know from reading my blogs, it's what I love - quick, easy, powerful and applicable to a ton of real world business cases. Whether to enable access to key documents in seconds, or if the Team is working on a specific set of documents over a period, it's a great way to separate hot files from cold files. It's great too if you need to keep a number of files to hand if you step away from the work for a period. Let's take a look.