Over the last few months, I have had several asks regarding how to easily move files across Teams. I decided to write this particular blog because one admin asked me if moving them 'took a unnecessary amount of time by design'. Upon investigation I discovered that the poor admin was unfortunately downloading the files, syncing the underlying sharepoint document library of the new team to their local machine and then manually moving them from the downloads folder to the synced library. Of course, this works in principle - but it takes a ton of time and effort which in the busy world we occupy we want to ideally avoid. From being an Office 365 migration specialist earlier in my career, we also want to avoid moving anything manually at all costs. So the move function within Teams and Personal files is key to when we want to move files across Teams, or Personal Files in OneDrive to Teams, or Files in Teams to OneDrive. There are many business reasons to move files: reorganization, consolidation, new ownership and management. This is one of those small but useful and pragmatic functionalities and one of the many reasons I love Teams
A very exciting day! If you have not yet heard the new rich file experience has come to Teams (Full Blog here). The Tech Community has been looking forward to this for some time and it was worth the wait. Congratulations to the Microsoft Team. I'll be looking at all the new features of this in the coming weeks in individual blogs interspersed with Ignite. The first of the new features I'll look at is the ability to pin Team documents. As you well know from reading my blogs, it's what I love - quick, easy, powerful and applicable to a ton of real world business cases. Whether to enable access to key documents in seconds, or if the Team is working on a specific set of documents over a period, it's a great way to separate hot files from cold files. It's great too if you need to keep a number of files to hand if you step away from the work for a period. Let's take a look.
Many years ago - when I was a secondary school teacher, I always used to see great stuff on websites or articles in books which I thought could benefit other members of the team. With websites it was always slow and cumbersome having to copy and paste the URL of the site, stick that in an email then add the other members of the team one by one from the address book. With articles in books it was even more hassle and usually involved a photocopier or a scanner - often to much expense. Ultimately, I wanted something quick, cheap and easy to get that information to them that took zero time without having to think about it too much. This is what I love about Microsoft apps - how they work together to make things easy to do. I like advanced - I do - but I will be honest with you, I love real simple stuff which is intuitive and saves time and money. On IoS, between the EDGE app, the OneDrive App and Teams we can get websites and articles from books or slide decks to the Team in seconds and minutes. So the next time you are reading something interesting - a Tech Community article or a Blog - or at a conference and see that killer slide, or reading a book and want to share it with the team, remember it doesn't take a lot to get that into a channel where the whole Team can benefit from it
Data Loss Prevention (DLP) is a strategy for ensuring that team members do not send sensitive or critical information outside of the corporate network or to other team members. This could include financial information, personally identifiable information (PII) such as credit card numbers or information pertaining to Intellectual Property (IP) such as the design for a new application. It could even be extended to use cases such as barring profanity to be used in communications. Whilst Teams is a powerful application for users to be able to communicate and collaborate with guests and with other users in other Teams tenants, organisations also need to protect themselves against data leakage and the infringement of compliance regulations such as GDPR. Applying a DLP Policy to Teams is an essential step in any Teams deployment
I think it's fair to say that a lot of people will do this exam because of Microsoft Teams. Teams is, after all, the fastest growing app in Microsoft history. At the time of writing there are over 500,000 organisations using it. 91% of the Fortune 500. At the time of writing (May 2019) there has been lots of functionality introduced this year or coming in the next few months. It's hard to keep up - even for those administering it every day. Private Teams, Information Barriers, Busy on Busy, Round Robin, App Deployment Policies, Supervision.