Teams Real Simple with Pictures: Using Data Loss Prevention (DLP) to stop data leakage from Dataverse for Teams Apps such as Bulletins or Employee Ideas

Last month, I wrote a bit about the new Power Apps Templates in Teams - Bulletins and Employee Ideas. I really liked them. They are really useful for bringing in new functionality for Teams and filling some gaps, they can be used by both users inside the Team where they are deployed or outside of the Teams via the broad distribution functionality. They can be extended by developers looking to build on the functionality which already exists. However, in thinking about how these apps can be extended we must also put our security and compliance hats on and think about how the ability to extend them can be controlled - particularly in terms of connectors and data leakage. You see, when we start using these apps we will begin adding data - company data. In the case of bulletins we add things like company news, URL's and even contact details. In the case of employee ideas we add ideas about how the company may improve and these ideas could - for example - be based on company data or expose where the company is lacking. Whilst we like to believe that everyone who has access to modify these apps have the best of intentions, it is too big a risk to simply assume that data will never be exposed - accidentally or maliciously via connectors to places where it shouldn't be seen to audiences who should not see it. A good example is Twitter. Our data makes it onto Twitter it could seriously damage our brand and we could be facing some legal consequences

Teams Real Simple with Pictures: Forms to the Flow, to the List, to the Team and Yammer using conditions and approvals

I had a lot of fun writing the last blog on approvals. So I'd thought I would double down and use the Forms app with Flow and Lists which we can surface into Teams and then push out to Yammer by the way of conditions and approvals. I thought it would just be cool to cover a real world scenario which you could apply, customise to your needs to take parts and use them in your own flow. Rather unusually given the length and amount of apps involved I haven't got much to say - I really hope you really enjoy this one

Teams Real Simple with Pictures: An Approval process for List Items using Lists, Teams, Power Automate, Outlook and the new Approvals App

It's been a bit of a frustrating day. I wanted to write a blog on something else - something new and ultimately it didn't pan out. Kind of like a gold rush except there was no gold, a lot of time was squandered and the opportunity cost of doing that was getting into the new approvals app - something that interests me quite a bit. Nevertheless after a borderline rage quit I decided to eat, go chill with the family then get back in the game - and so I am going to write about the approvals app - except I thought it would be good to do so in the context of Lists, since as mentioned in the last post I am using them a lot these days. Think of this scenario: I have an event, or an itinerary, and for every item on that List, I need approval to be able to do it, or to use it, or to even have it on the List since it's needs to be sanctioned. In my job when I roll in technical courses, these need ultimate approval from up on high to be run, a number of criteria need to be met. So bringing some of my favourite apps together - Lists, Teams and Power Automate, the approvals app and getting retro with Outlook, mmm a bit of late night cooking with apps

Microsoft Lists Fundamentals Part 2

In Part 1 of this fundamentals blog series, we looked at the very basics of Microsoft Lists: how to access lists, how to create a list from a blank list and populate it with new items and columns, how to switch between recent lists and my lists. In addition to looking at how to create lists from existing SharePoint Lists and templates, we looked at how to favourite a list, how to customise list, how to share a list inside and outside the organisation and how to delete a list. We are now going to advance into some more ways we can work and manage Lists, including beginning to surface them into Teams with Flows

Teams Real Simple with Pictures: Keep up to date on your favourite YouTube Channels with Teams and Power Automate

If you have been following this long running series, it probably comes as little surprise that I love video. I love videos which are genuinely interesting and jam packed with useful content, well produced and palatable in terms of their length. Yet the one problem I have is that I do so much focus work these days that I always forget to check for updates and so I often end up missing out on some really great content. Of course, there was a period I used to check them. I used to spend too much time checking them every other day, regularly switching out of context which often took me out of the focus work I was doing