Teams Real Simple with Pictures: Using List Rules and Exchange to keep the Team up to date on changes

It feels good to be back on a somewhat even keel. Winter has been absolutely crazy - and after the Microsoft Teams Winter Tour and Ignite I had to take a short break to play what I call the containment game. You know the one. Batting everything out whilst simultaneously closing everything down. It's stopping that accumulation of work from getting out of control. I am happy to say that's now done. I won. It's back to business as usual. So what should we talk about first? There is a lot of things given that Ignite is now over - and if I were others maybe I would go for the latest and greatest, yet having wanted to discuss it since it's recent release and having had no bandwidth to do so I have settled on List Rules and how we can notify the Team of changes to the list. Something straightforward and doesn't take long to write home about. So Rules. Rules are defined by Microsoft as having the purpose of 'automate [ing] tasks such as sending someone a notification when data changes in the list'. In other words, they are very likely replacements for Alerts which have been around a long time and are legacy functionality stretching back to classic SPO and SPO Lists. Now, this blog won't cover every possible scenario for a rule. There's no point - it's super simple and as you go through this blog you'll see how easy it is to implement rules. What I am more interested in is notifying the team of changes rather than individuals: either in Teams or via email. What's that? This can be done by Power Automate and we could create a flow and do it that way. Absolutely. Yet this would suggest whoever is implementing it knew how to do that and had the time and inclination to do that. For me, a lot of what I hear is people want to just do things there, on the List. So Rules for simplicity, Power Automate for anything more

Microsoft Ignite 2021: My Sessions, 10 for Teams and Everything Else I’d Recommend

Microsoft Ignite is back. It's been 6 months since the last one - and if I am being honest, it feels like the last one only took place last weekend. Of course, in many ways the last one was really the first - the first in lockdown, the first where it wasn't possible for us to attend in person - but it was also the first to surpass 70,000 attendees as the remote experience opened it up to a much larger audience who otherwise wouldn't have been able to attend. But whether this one constitutes 'Ignite Part 2' or is a singular replacement for Ignite the Tour, we all find ourselves returning to the biggest IT pro event of the year at a different time: both in terms of the calendar and in terms of more optimism as we may begin to see a return to a degree of normal life as we know it this year. I, for one, am very interested to see Microsoft's take on the state of things. Last year, see heard a lot about resilience, about being digital responders and we saw narratives such as accelerating digital transformation to the cloud for business continuity and supporting remote workers as they deal with a spectrum of challenges, including emotional and mental well being. Will we see a continuation of these narratives or will we see a pivoting of this? Jared Spatero's session The Hybrid Workplace suggests we will and where Microsoft think we will all be operating post pandemic. But what is intriguing is Satya Nadella's keynote which will be held on AltspaceVR. As much as showing the power of technology and mixed reality, how does this feed into the narrative, and like AI, how in the years to come will we all be using mixed reality day to day within our hybrid workplaces to connect, and get work done. What's clear from the last year, is we no longer have to be there, and so doing, we ultimately - if we are true to ourselves, may find it is even better than the real thing.

Teams Real Simple with Pictures: Hands on with Employee Ideas

The last blog I did was on Bulletins. My good friend Vesku Nopanen responded in kind with Milestones. So I thought I would just go on to talk about Employee Ideas. Like Bulletins and Milestones, Employee Ideas is an app in the Teams Store which is built upon Dataverse for Teams. It's part of a new wave of Power Apps which can be deployed and then extended giving users a leg up as opposed to having to create something from scratch. So what's this one all about? Well, the description in the screenshot below outlines it pretty well: it's about creating and managing and voting up ideas in the team. Ideas for improvement. Ideas for change. Ideas for how to be more inclusive. For me this is a pretty cool for two reasons. The first is that I often have ideas but have nowhere to put them. Me being me I typically leave them in notepad or on an open excel, then I'd lose them or they would be buried in notes where I would never find them. I must get to a better place then ideas either being in OneDrive or in my head because if you are like me I am very forgetful. Maybe that's just my age. Secondly, I love the prospect that this could potentially be used similar to Uservoice, particularly when it comes to crowdsourcing innovations or improvement actions. Let's get great ideas teamwide, let's not have a monopoly or self identify as having the best. Now, as far as I know the Employee Ideas app came out sometime around November/December 2020 - but I could very well be wrong about this. Bulletins and Milestones are the newer apps, but these have all been close enough together they could be considered in the same wave. Most I talk to don't realise that they are even there, so are probably going to get discovered together. Let's get hands on with this one.

Teams Real Simple with Pictures: Retention Policies on Private Channels

Ok quick one as we start the weekend. I had a scenario this week where a customer of a partner asked me 'is it possible to add retention policies to private channels in Teams' - for files in private channels, not standard channels and to do this centrally. The reason for this is that they had third party backup software which doesn't work with private channels currently. Now hands up before investigation and testing I didn't know the answer to this, and it was one of those situations your probably familiar with - considering I do this every day why hadn't I come across this previously? I know. Yet these are good opportunities to learn and to fill in the blank. So, it turns out you can, but the documentation on docs doesn't exactly make this explicit. This blog aims to do so and clarify retention policies on private channels, and in contrast to standard channels

Teams Real Simple with Pictures: Catching up on the the latest YouTube videos with Power Automate, Lists and Teams

It's been a while since I wrote anything about video. I did quite a few blogs on Teams and Stream last year and even did a few sessions on how they worked together on the circuit - but with the transition to modern Stream I'm very much waiting for the new experience; when we start seeing features like the web experience, when podcasts and portals emerge. All in good time - even though in moving the TMR's over I badly need the use of trim, and I still want to talk about video. You see, I watch a lot of it. I love the medium, and so doing a few blogs on power automate and approval scenarios with Lists and Teams, I also had an idea for a new blog involving video. The idea is that I constantly struggle with time. With responsibilities for work, family and community I often miss quality content that goes by on great channels like Microsoft Mechanics. So I thought what if I could put this into a List which updates and I can work through that. Surfacing it in the Team could be quite valuable