Teams Real Simple with Pictures: Using Teams and Stream for easy access Personalised Video Watchlists

This blog is part of a series on Teams. For more articles, check back often. 

Written: 22/10/2019 | Updated: N/A

A few months ago, we looked at setting up a video channel for the Team. Integration between Teams and Stream is powerful – and another way we can leverage this is to promote on-demand video watchlists for individual members. Scenarios where this may be effective include personalised learning, self-paced development, or to have those assets readily to hand for either demo purposes, or to play and share with others during a meeting. Accessible videos makes it more likely that they will be utilised and valued as assets. It’s also a great solution if our Team members are members of several teams which means they can harvest assets from other Teams which colleagues may not yet be a part of

WHY WOULD WE DO IT?

  • For personalised learning or self-paced development
  • For demoing purposes or to share during a team meeting
  • For creating playlists from multiple teams
  • For sharing assets from the wider organisation with the Team

PREREQUISITES

Users need Teams and Stream licences – usually via Office/Microsoft 365. Administrators will need to set Stream within the Global Org Wide policy or create a custom app policy and apply it to the Team members if only adding the app to the app bar of a selection of Team members. Availability of videos for members will be dependent upon permissions with Stream

HOW

1.) First, Stream will be added to an App Setup Policy to ensure that it is easily accessible on the App Bar. Login as the administrator to https://login.microsoftonline.com

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2.) Select Admin

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3.) Select Show More on the left navigation to show Admin Centres, then select Teams for the Teams Admin Centre

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4.) Select Teams Apps, then Setup Policies. This article will apply Stream to the app bar across the whole organisation (if only applying to a Team or subsection of users a new policy will need to be created and applied to the users). Select Global (Org-wide default)

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5.) Select Add Apps

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6.) Search for and add Stream

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7.) Select and move the app up or down to where you want Stream to appear in the app bar. Save the App Setup Policy

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8.) It can take some time for the change in the app setup policy to propagate – this took about an hour or two. Once it does users should be able to see stream on the app bar and selecting Stream will show the watchlist

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9.) Adding videos to the watchlist can be done in two ways. The first is through a Stream channel in a Teams Tab and the second is through the Stream site itself.

Let’s take the Teams Tab first. Select Teams and then the channel and then the Tab with the videos in

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10.) Select the video to play it and then add it to the watchlist. This is shown by the red watchlist icon next to the heart icon on the video itself

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11.) Return to Stream in the app bar and the video will be added

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12.) Now lets add a video to the watchlist from the Stream site. Login to https://web.microsoftstream.com and select Discover and then Videos

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13.) This will show the video’s shared by other users in the organisation or ones which have been uploaded by the user. Select the list icon on the right next to the edit pencil icon. If the video has been added to the watchlist it will have an X (x) in the icon, and if it is yet to be added it has a plus (+) in the icon

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Our job here is done

Return to the Stream app in Teams and the videos added from these two sources have become the users watchlist

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They can now be played within Teams

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They could even be shown in meetings with screen share and shared system audio

In terms of the mobile app, the watchlist does not surface on the App Bar there – but it is available currently in the Stream mobile app under My Content

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A future uservoice perhaps 😀

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