Teams Real Simple with Pictures: Record that screen straight into your Team with Stream

This blog is part of a series on Teams. For more articles, check back often.

Written: 14/06/2020 | Updated: N/A

If I asked you to think of a scenario where you would use recording in the context of Teams, then I would wager that – today – you would probably say meetings followed by calls. Most people would – and that’s as expected. Yet a month ago, the ability to record your screen was added to the Stream web app. Now, the ability to record video in Stream has been around for a few months in the mobile app but the big difference is that with the web app you can publish directly into stream channels after the video has been recorded. This functionality for mobile will absolutely come at some point – but today, it is important to know that because you can record and select a Stream channel whilst publishing, you can therefore publish directly into a Teams channel. Imagine – you need to show someone in the Team how to do something, or provide them with a canned demo, or provide the team with a video to analyse before a meeting. This is one of those key functionalities – like shared system audio – which kind of fly under the radar when they first emerge. Don’t get me wrong here – its far from what it could be in the future being limited to 15 minutes, limited to Windows in terms of system audio and camera capture only possible when sharing the screen (as opposed to an app or browser tab). However, think of the future – when the 15 minutes limit is raised, when it’s possible for macs, when camera capture is possible in all sharing options and when you have a set of editing tools. It’s on a great trajectory.

This blog will cover

  • Setting up a Group and Stream channel for our recordings
  • Recording and publishing into the Teams channel

WHY WOULD WE DO IT?

  • To record how-to’s, demo’s or data with commentary
  • To pipe up the recordings into the Team

PREREQUISITES

Users need Teams and Stream licences – usually via Office/Microsoft 365 licences

SETTING UP A GROUP AND STREAM CHANNEL FOR OUR RECORDINGS

This is covered in full within a previous post here however I want to retrace the steps to provide a full how to

1.) Login to https://web.microsoftstream.com. Select Create then Group

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2.) Enter the name for the Group, set the description and the privacy. Once done select Create

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3.) Add members to the Group as owners or members, and then select Add. Note you should not attempt to add yourself as you are automatically added as an owner by creating the group. If you try it will error

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4.) The group is now created

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5.) Login to the Microsoft 365 admin centre at https://admin.microsoft.com/ and select Groups

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6.) Select the submenu item Groups, click the name of the group you created in Stream. Select the tab Microsoft Teams in the right hand window then select create a Team

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7.) Select Create a Team when prompted

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8.) The Team is now created as confirmed in the Microsoft 365 admin centre and as now showing within Teams itself

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9.) Return to the Stream web app at https://web.microsoftstream.com. Now select create then channel

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10.) Enter the name for the Stream channel, here called Screen Recordings as this will be the channel we’ll use to add our recordings to. Set the channel to be a group channel so only the Team can access the videos in this channel as opposed to the whole company. Once done select create

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11.) The Stream Channel is created

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12.) In Teams, go to the Team, select the channel where videos will be shown and then select + (Add) to add a Tab

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13.) Search for and select Microsoft Stream

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14.) Type out the name of and select the Stream Channel previously created in Stream, align the Tab Name and select Save

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15.) We are now ready to start recording. Whilst there are no videos to display we have set up everything we need so that when we can record videos we can pipe them up into the Team. If we want to do this for multiple Teams we can set up multiple groups and channels in Stream and link them to Teams channels by replicating this process

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RECORDING AND PUBLISHING INTO THE TEAMS CHANNEL

16.) Return to https://web.microsoftstream.com. Select Create then Record Screen

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17.) Select the Start Recording button (red dot with a circle around it). Before doing so remember to adjust your device settings (camera and microphone) if you intend to use them for whole screen capture or using sound

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18.) You have the choice of selecting Your Entire Screen, an Application Window which you have running on the desktop, or a Microsoft Edge Tab. This example will use the entire screen. Note that the accompanying camera can be moved, stretched and turned off if you don’t want it captured. Once you have clicked on/selected your screen and having moved your camera to the place where you want it select share to begin

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19.) After a 3 second countdown the screen is now recording

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20.) You will want to hide this notification bar as it persists through the session unless it is hidden

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21.) Once you have recorded the session, return to the Stream tab in the browser and select next unless the 15 minutes run out

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22.) Review the recording. If you aren’t happy with it select record again. If you are happy with it and want to proceed with uploading, select upload to Stream

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23.) Set a name and description for the video. Uncheck allow everyone in your company to view this video and then select Update Video Details. You do not have to wait until the video has finished uploading and processing but it is recommended

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24.) You are taken through to the video details page. In the box permissions search for the Stream channel which was previously created and add. This should add both the Stream channel and the Stream group created earlier. Once done, select Apply

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25.) Permissions will be saved and go to the video itself, select More Options (…) then Update Video Details

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26.) Select Publish

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Our job here is done.

The recorded video is now published to the Stream web app under the channel (also accessible through my content) and also to Microsoft Teams for our Team to now consume. Rinse and repeat the second section of this blog to add more screen recordings as needed

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