Teams Real Simple with Pictures: New Files Experience – Pinning Team Files

This blog is part of a series on Teams. For more articles, check back often. 

Written: 30/10/2019 | Updated: N/A

A very exciting day! If you have not yet heard the new rich file experience has come to Teams (Full Blog here). The Tech Community has been looking forward to this for some time and it was worth the wait. Congratulations to the Microsoft Team. I’ll be looking at all the new features of this in the coming weeks in individual blogs interspersed with Ignite. The first of the new features I’ll look at is the ability to pin Team documents. As you well know from reading my blogs, it’s what I love – quick, easy, powerful and applicable to a ton of real world business cases. Whether to enable access to key documents in seconds, or if the Team is working on a specific set of documents over a period, it’s a great way to separate hot files from cold files. It’s great too if you need to keep a number of files to hand if you step away from the work for a period. Let’s take a look.

WHY WOULD WE DO IT?

  • For quick access
  • For keeping regularly used documents to hand
  • To separate hot from cold files
  • To temporarily group used files for a time whilst stepping out

PREREQUISITES

Users need Teams and SharePoint licences – usually via Office/Microsoft 365

HOW?

1.) In Teams, Select the Channel and then select the Files tab

TeamsPin1.PNG

2.) Select the Document then Pin to Top (in between delete and rename)

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3.) The document is now pinned

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4.) The Document can also be pinned by selecting ellipsis (…) and then Pin to Top

TeamsPin4

5.) In order to unpin files its simply a case of selecting the pinned file and then Edit Pin and then Unpin

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6.)  Documents can be pinned and unpinned within Folders

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7.) Documents can be pinned and unpinned within folders of folders

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8.) Pinning can be done in the new List View, in Compact or Tile View

TeamsPin8.PNG

Our work here is done.

Pinning and unpinning is easy, instantaneous and is a great feature add.

NOTES AT THE TIME OF WRITING

  • Pinning and unpinning can only be done on Teams files (files within Teams) and not on personal files in OneDrive
  • Pinning and unpinning can only be done on individual files not in bulk
  • Pinning and unpinning doesn’t currently show in the mobile app (at least on IoS). It does show in the Web (teams.microsoft.com)

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