Managing Microsoft Teams Effectively is the fourth session in the Journey to Teams learning path. It was the one I’d wanted to blog about when MVP’s were presented with the opportunity to do so. Why? I strongly believe in the effective management of Microsoft Teams - but also because I knew Anne Michels was delivering the session. For anyone who has seen Anne live, they’ll know that she is one of the most passionate and engaging speakers in Microsoft - and I personally saw her knock it out the park in a Teams Architecture session back in Berlin last December during Microsoft Ignite the Tour.
If you are about to take a Microsoft Fundamentals exam, or are thinking of taking one in the future, it is perfectly natural to ask questions pertaining to that exam such as 'What is a Microsoft Fundamentals exam actually like?' 'How many questions are there?' 'What can I do to prepare to give myself the best opportunity to pass?' Having taught both the Azure (AZ-900TO1A) and Microsoft 365 (MS-900TO1A) courses several times this year across the UK and Ireland, it may come as little surprise that I get these questions a lot. I am always happy to answer them. I am a firm believer that if we can understand these exams and what we are facing, we are better prepared to go in and give our best performance without any surprises which may negatively impact the end result. This is a collection of FAQ's from those deliveries which I hope can help you go on to achieve the result you need
In my personal experience, it is not just IT Pro's who want to keep up to date with roadmaps and have an understanding of whats coming to the platforms they manage. Enthusiasts and evangelists are often eager to see new features that they may be able to leverage or rave about to their partners and customers. Support always wants to know what's coming down the pipe in order to prepare for what they see are inevitable issues. Finance loves anything which can lead to greater ROI and save money - and CEO's often like to know they got it right.
With Teams, we have a number of things we can do to keep our Team up to date. This includes group chats, conversations in channels, meetings, notifications, mentions, and adding content to the Wiki. Another way is by leveraging what are called connectors to deliver content from apps such as Twitter and Yammer into the conversation tab of the Team channel. Twitter, for example, is used by millions for posting and interacting with messages. Yammer is an enterprise social networking service for broadcasting one to many communications within the business. Both are places users and organisations post news and status updates first. Now, the benefit of setting up connectors to Twitter and Yammer is that members of the Team no longer have to scour them and jump around between all these different Twitter pages and Yammer groups to get the updates they need - we can simply bring them all into a feed! A great time saver.
Document collaboration and co-authoring (when we work at the same time) is one of the core functionalities of Teams. We have the ability to do this seamlessly whether it is our Word Documents, or Excel Spreadsheets, or PowerPoint presentations, knowing that they are stored in a single place and are accessible from anywhere on any device. However, there may be times where there is a single owner for the Teams documents or we simply need to create documents for viewing purposes only, limiting other members of our team from making changes. Controlling documents in channels and who can edit them is very straightforward, and many issues resulting from unauthorized changes can be easily prevented
Teams is the collaboration hub for our needs. We can chat, we can share files and we can create wiki's to share our knowledge to the Team. Another way we can collaborate is with video. As a Microsoft Certified Trainer, I can add sites such as Pluralsight and Udemy as Web Tabs within the Team, but I can also build video channels with my own content and make this easily available. Creating channels are also effective in scenarios such as introductory videos, meetings and if I saw a great video on a site like YouTube, but don't want the team members to go specifically to that site. It's all about bringing the rich content to them.
I am off to Vegas on Friday - second time lucky to go to #MSInspire! As you may have guessed most of the sessions I will be attending will be on Microsoft Teams. I am not going to lie here - I have very much planned this from the start and you can follow me throughout the conference as I post on Twitter and blog on this site.