Last month I wrote a bit about the new Power Apps Templates in Teams - Bulletins and Employee Ideas, and last week I discussed Applying DLP policies to the environments these apps are housed in. Now It feels pretty natural to continue this conversation about data and discuss Table Permissions within the apps themselves. This is because it's these permissions which determine how users inside and outside the team - and guests - can work with the apps and the data that they contain. Firstly, it's important from a usability perspective that we can granulate access. Think of the following scenario - one team member needs full access over one app in the environment because they are managing it whereas that same user may only need read access over another because they don't need to touch any data within it or add any data to it. You may also want team members to be able to modify data with a specific part of the app - for example links in Bulletins, and not in others. This is all possible with table permissions. Secondly, it's also important from a security and compliance perspective. We want the users we need using the app in the way we specifically need them to use it. Circling back to the DLP conversation last week whilst we want to trust that others will handle the apps and the data within them in the right way, having carte blanche in terms of permissions, or even having permissions for certain users, or guests, at all opens things up to all sorts of risks including insider threats. Like DLP, this is certainly something we want to think about when we deploy, or when we are sharing it outside the Team
Last month, I wrote a bit about the new Power Apps Templates in Teams - Bulletins and Employee Ideas. I really liked them. They are really useful for bringing in new functionality for Teams and filling some gaps, they can be used by both users inside the Team where they are deployed or outside of the Teams via the broad distribution functionality. They can be extended by developers looking to build on the functionality which already exists. However, in thinking about how these apps can be extended we must also put our security and compliance hats on and think about how the ability to extend them can be controlled - particularly in terms of connectors and data leakage. You see, when we start using these apps we will begin adding data - company data. In the case of bulletins we add things like company news, URL's and even contact details. In the case of employee ideas we add ideas about how the company may improve and these ideas could - for example - be based on company data or expose where the company is lacking. Whilst we like to believe that everyone who has access to modify these apps have the best of intentions, it is too big a risk to simply assume that data will never be exposed - accidentally or maliciously via connectors to places where it shouldn't be seen to audiences who should not see it. A good example is Twitter. Our data makes it onto Twitter it could seriously damage our brand and we could be facing some legal consequences
The last blog I did was on Bulletins. My good friend Vesku Nopanen responded in kind with Milestones. So I thought I would just go on to talk about Employee Ideas. Like Bulletins and Milestones, Employee Ideas is an app in the Teams Store which is built upon Dataverse for Teams. It's part of a new wave of Power Apps which can be deployed and then extended giving users a leg up as opposed to having to create something from scratch. So what's this one all about? Well, the description in the screenshot below outlines it pretty well: it's about creating and managing and voting up ideas in the team. Ideas for improvement. Ideas for change. Ideas for how to be more inclusive. For me this is a pretty cool for two reasons. The first is that I often have ideas but have nowhere to put them. Me being me I typically leave them in notepad or on an open excel, then I'd lose them or they would be buried in notes where I would never find them. I must get to a better place then ideas either being in OneDrive or in my head because if you are like me I am very forgetful. Maybe that's just my age. Secondly, I love the prospect that this could potentially be used similar to Uservoice, particularly when it comes to crowdsourcing innovations or improvement actions. Let's get great ideas teamwide, let's not have a monopoly or self identify as having the best. Now, as far as I know the Employee Ideas app came out sometime around November/December 2020 - but I could very well be wrong about this. Bulletins and Milestones are the newer apps, but these have all been close enough together they could be considered in the same wave. Most I talk to don't realise that they are even there, so are probably going to get discovered together. Let's get hands on with this one.
Analyse, Act and Automate. Buzzwords these may be - but the importance of the Power Platform is real. About a year ago, I was sitting in a meeting in Dublin discussing Microsoft 365 with a partner whose business was built upon Power Apps. As much as I was impressed with the app on the IPad they'd recently developed after their receptionist left, it was the dawning on how they viewed Microsoft 365 through the prism of applications. It's very easy to narrate a story on Microsoft 365 around Security, Teamwork or the modernization of devices (three narratives Microsoft typically use today). But I had never considered doing that based upon apps. Never even entered my head.